CCUMC: The Consortium of College and University Media Centers

I. POSITION RESPONSIBILITIES

1. The Executive Director shall be an ex-officio non-voting member of the board and of the Finance Committee, and shall be bonded for a sum adequate to protect the Consortium from loss.
2. The Executive Director, working under the supervision of the board and through the office of the President, shall:

1. attend all board meetings and special committee meetings as appropriate, traveling at consortium expense;
2. maintain the executive office of the consortium;
3. carry out the day-to-day business of the consortium, including all general correspondence that is not a proper function of other officers or committees;
4. maintain a central file of reports, minutes, records, and other documents as submitted by consortium committees and officers. Provide information as needed for use in consortium activities;
5. supervise and coordinate the signing of all contracts and legal documents for the consortium;
6. notify all candidates who stood for election of the official results in conjunction with the Elections Committee. Coordinate with the Consortium Secretary and others for the provision of documents and materials required for the performance of their elected duties;
7. promote new consortium membership as planned and directed by the Membership Committee. Maintain the official membership records and computer database. Prepare and distribute the annual membership directory as directed by the Publications Advisory Board;
8. provide and distribute official consortium publications. Assist the general membership, consortium committees, and officers in publicizing the availability of such materials;
9. receive and forward to the treasurer all banks statements and funds of the consortium. Reconcile monthly back statements;
10. recommend plans of action;
11. assist the board and various consortium committees and subgroups in the promotion of meetings, conferences, and activities. Provide or assist, as needed, in handling mailings to the general membership;
12. supervise the design and acquisition of awards as determined by the Awards Committee and the board;
13. collaborate with the president and the Publications Advisory Board on the preparation and distribution of the consortium annual report;
14. assist in the solicitation of proposals for future conference sites. Coordinate the review and submission of recommendations to the board;
15. serve as the official consortium representative to national advisory boards and committees, on projects and at events as designated by the Board of Directors.

II. PERSONAL REQUIREMENTS

1. Must be an Active, Sustaining Active, or Life Member of CCUMC.
2. Must be able to attend all board meetings and represent CCUMC at any other meetings as designated by board of directors.
3. Must have managerial skills, and be willing to make recommendations to the board which make CCUMC affairs more efficient and effective.
4. Must be willing to and seek opportunities to serve as a public relations liaison between the CCUMC and other organizations, as well as to provide individuals with information upon request.
5. Must be dedicated and willing to spend the time necessary to get the job done in a timely manner.
6. Must be willing to accept the responsibility for an initial three-year term, with the option for extensions in two-year increments subject to the mutual agreement of the executive director and the board.
7. Must submit letter of resignation or request for extension of term to the president by December 1 prior to the year in which the term or extension will expire.

III. INSTITUTIONAL COMMITMENT

1. Must have secured storage space for CCUMC records and publications.
2. Must have the operational ability to employ appropriate clerical staff to keep consortium records and databases, respond to written inquiries, and answer daily telephone and electronic mail contacts.
3. Must have copying, printing, and mailing facilities available for carrying out the work.
4. Must be supported by the institution's administration.

IV. APPLICATION PROCESS

1. Applicants must present a proposal or letter of intent to the Search Committee Chairperson by November 15. The proposal should state willingness to serve; resume of experience applicable to the position; whether facilities as indicated above are available; and what cost to CCUMC the applicant feels would be involved (time, travel, help, etc.).
2. A copy of each application will be received by each Search Committee member by December 1.
3. Committee will present findings and committee recommendation to board for approval by February 1. The board will vote via conference call the week of February 15.
4. Each applicant will be notified of the board's decision by March 15.
5. The executive director will assume the office on July 1.
6. Final board selection will be presented to general membership at the first general meeting after board action for a sustaining vote.